Senior Finance Coordinator & PMO Manager

Role overview

The Senior Finance Coordinator & PMO Manager (Finance Office Manager) is an operational backbone for a Finance organization of 50+ colleagues. The role coordinates Finance leadership priorities, drives execution through governance and action tracking, and supports finance transformation and cross-functional projects.

Responsibilities

Finance leadership coordination

• Support the CFO and Finance leadership team with priority setting, meeting organization, decision-making, and follow-up
• Prepare leadership meeting materials (agendas, briefings) and maintain action trackers
• Ensure decisions, open items, deadlines, and ownership are clearly documented and followed through
• Coordinate communication across Accounting, Tax, FP&A, Treasury, and Credit Control
• Act as an internal hub for Finance coordination topics

Project and transformation management

• Coordinate Finance projects including process improvements, system rollouts, reporting enhancements, organizational changes, and transformation initiatives
• Maintain project plans, timelines, dependencies, risks, decision logs, and status reporting
• Address delays or unclear ownership constructively and escalate when appropriate
• Help project teams structure workstreams, run workshops, and deliver against milestones
• Translate strategic initiatives into actionable workplans and next steps

Governance, planning, and reporting support

• Coordinate key Finance calendar activities: budgeting, forecasting, monthly reporting, audit preparation, and year-end processes
• Support management presentations, board materials, and internal reporting packs
• Track recurring deadlines and deliverables across the Finance function
• Support documentation of Finance processes, policies, responsibilities, and decision rights
• Prepare clear stakeholder communications and summaries

Operational effectiveness

• Identify inefficiencies, unclear interfaces, and bottlenecks across Finance
• Propose and implement improvements to ways of working, communication flows, meeting structures, and reporting routines
• Establish simple, reliable tools for tracking priorities, projects, and commitments
• Support a structured, collaborative, accountable Finance culture
• Contribute to onboarding and internal Finance communication as needed

Requirements

• Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting/audit/controlling, or similar coordination role
• Strong understanding of Finance functions and core processes (e.g., accounting, budgeting/forecasting, audit, reporting cycles)
• Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities
• Excellent organizational skills; able to create structure in fast-moving/ambiguous environments
• Confident communication with senior leaders; diplomatic yet assertive
• Highly reliable, discreet, and comfortable handling sensitive information
• Strong PowerPoint, Excel, and Microsoft 365 skills; experience with project/collaboration tools is a plus
• Fluent English required; German highly desirable

Nice-to-haves / advantages

• Experience using project-management or collaboration tools