Procurement Specialist

Role Overview

Procurement Specialist (contract with potential to become permanent) supporting day-to-day purchasing operations in New York, NY.

Responsibilities

• Manage the end-to-end processing cycle for purchase requests and purchase orders (accuracy, completeness, and timely execution).
• Gather and evaluate vendor quotations for routine buying needs to identify competitive pricing and suitable suppliers.
• Support supplier setup by collecting and organizing required forms, compliance records, insurance documents, and payment information.
• Maintain procurement records including vendor profiles, contract files, and related purchasing documentation.
• Monitor open orders, shipment timelines, and invoice-related issues; follow up to resolve discrepancies.
• Partner with Accounts Payable, Finance, and internal teams to resolve mismatches across purchase orders, receipts, and invoices.
• Track supplier agreement milestones and renewal timelines, maintaining an organized vendor/contract calendar.
• Prepare spend reports and purchasing analysis by supplier, category, and department.
• Enforce procurement procedures by confirming purchases follow required approvals and company policy.
• Support sourcing activities: bid reviews, supplier comparisons, reporting needs, audit documentation, and process improvement.

Requirements

• Bachelor’s degree in business, supply chain, accounting, or related field, or equivalent relevant experience.
• 1–3 years of experience in procurement, purchasing, accounts payable, vendor administration, or a related function.
• Working knowledge of corporate procurement practices, purchase order processing, and buying workflows.
• Strong Excel skills and experience with purchasing platforms or enterprise procurement systems.
• Excellent attention to detail, documentation management, deadline tracking, and ability to manage multiple priorities.
• Clear communication and problem-solving skills; able to coordinate with suppliers and cross-functional stakeholders in a fast-paced environment.

Nice-to-Haves

• Exposure to vendor support activities, contract administration, or coordination related to contract negotiation.