Procurement Operations Manager

Role Overview

As Procurement Operations Manager on Collibra’s Finance and Procurement team, you will own procurement operations for P&E and G&A category spend. You’ll manage the full vendor lifecycle and ensure operational excellence across purchase order management, invoice processing, and compliance.

Responsibilities

• Category & Vendor Spend Ownership
  • Manage category spend across G&A, product, and engineering functions
  • Serve as the primary point of contact for vendor relationships and spend decisions
• Vendor Lifecycle Management
  • Oversee intake, review, redlining, and renewal of vendor agreements
  • Ensure contracts are executed efficiently and aligned with business objectives
• Invoice Validation & Exception Handling
  • Review and validate invoices
  • Resolve discrepancies and manage exceptions to enable timely, accurate payments
• P-Card Program Administration
  • Administer the corporate purchasing card program
  • Ensure policy compliance, oversee reconciliation, and guide employees
• Vendor Management & Contract Execution
  • Lead vendor review and contract execution while ensuring favorable terms and procurement standards
• Cross-functional Partnership
  • Work with Finance, Legal, IT, HR, and Facilities to align procurement operations with business priorities

Requirements

• 4–7 years of procurement operations or procurement support experience
• Experience managing vendor relationships and contract lifecycle processes (intake, review, redline, renewal)
• Strong understanding of procure-to-pay processes, including:
  • PO management
  • 3-way match
  • Invoice validation
• Familiarity with P-Card administration and spend compliance
• Strong attention to detail and proven accuracy in financial/operational processes
• Proficiency with MS Office (especially Excel); reporting tools a plus
• Bachelor’s degree or equivalent related experience

Preferred Qualifications

• SaaS background
• Experience with Zip, Tropic, NetSuite, and/or DocuSign
• Demonstrated proficiency using AI tools (e.g., Claude, Gemini, ChatGPT, Copilot) to improve workflows and outcomes

Success Milestones

• First month: Learn procurement systems, vendor portfolio, and key cross-functional stakeholders
• Third month: Own day-to-day procurement operations for P&E and G&A (vendor lifecycle, PO release, invoice validation)
• Sixth month: Operate independently, drive improvements to procurement processes and P-Card administration, and support Tier 3 vendor negotiations with measurable impact

Additional Notes

• Role is not eligible for visa sponsorship.