Procurement Operations Manager

Role Overview

As a Procurement Operations Manager on Collibra’s Finance and Procurement team, you will own P&E and G&A category spend, manage the full vendor lifecycle, and ensure operational excellence across purchase order management, invoice processing, and compliance.

Responsibilities

• Procurement Operations & Category Ownership
  • Manage category spend across G&A, product, and engineering functions.
  • Serve as the primary point of contact for vendor relationships and spend decisions.
• Vendor Lifecycle Management
  • Oversee the full vendor lifecycle: intake, review, redlining, and renewal.
  • Ensure contracts are executed efficiently and aligned with business objectives.
• Invoice Validation & Exception Handling
  • Review and validate invoices, resolve discrepancies, and manage exceptions to enable timely, accurate payments.
• P-Card Program Administration
  • Administer the corporate purchasing card program, ensuring policy compliance, reconciliation oversight, and employee guidance.
• Vendor Management & Contract Execution
  • Lead vendor contract review and execution, ensuring favorable terms and adherence to procurement standards.
• Cross-functional Partnership
  • Collaborate with Finance, Legal, IT, HR, Facilities (and others as needed) to align procurement operations with organizational priorities.

Requirements

• 4–7 years of procurement operations or procurement support experience
• Experience managing vendor relationships and contract lifecycle processes (intake, review, redline, renewal)
• Strong understanding of procure-to-pay, including PO management, 3-way match, and invoice validation
• Familiarity with P-Card administration and spend compliance
• Strong attention to detail and a track record of accuracy in financial/operational processes
• Bachelor’s degree or equivalent related experience

Preferred Qualifications

• SaaS background
• Experience with tools such as Zip, Tropic, NetSuite, and/or DocuSign
• Demonstrated proficiency using AI tools (e.g., Claude, Gemini, ChatGPT, Copilot) to streamline workflows or drive measurable outcomes
• Proficiency in MS Office Suite, especially Excel; reporting tool experience is a plus

Success Milestones

• First month: Become acclimated to procurement systems, vendor portfolio, and key stakeholders.
• Third month: Own day-to-day procurement operations for P&E and G&A, including vendor lifecycle management, PO release, and invoice validation workflows.
• Sixth month: Operate independently, drive improvements to procurement processes and P-Card administration, and contribute to Tier 3 vendor negotiations with measurable impact.

Notes

• Not eligible for visa sponsorship
• Operational ownership, strong communication, and ability to manage multiple workstreams are emphasized.