Payroll & HRIS Coordinator

Role: Payroll & HRIS Coordinator

The Payroll & HRIS Coordinator supports payroll processing and HR administrative functions to ensure accurate, efficient, and compliant operations. The role helps deliver a positive employee experience by maintaining payroll accuracy, supporting employee lifecycle processes, and ensuring employee data integrity.

Responsibilities

Payroll Administration

• Process payroll accurately and on time for employees across multiple locations, including international payroll
• Review payroll data for accuracy (hours, deductions, bonuses, commissions, benefit changes)
• Support payroll audits, reconciliations, and resolve payroll discrepancies
• Maintain payroll records and ensure compliance with applicable federal and state/local regulations
• Coordinate with payroll vendors and internal departments on payroll-related issues
• Assist with year-end payroll activities (tax forms and reporting)

HRIS & HR Administration

• Maintain and update employee information in the HRIS system
• Assist with onboarding/offboarding (prepare documentation and perform system updates)
• Support benefits administration (enrollments and changes)
• Generate HR and payroll reports as needed
• Maintain employee files with data accuracy and confidentiality
• Support HR policy/procedure and compliance documentation
• Respond to employee inquiries related to payroll and HRIS
• Support additional HR projects and initiatives

Requirements

• 3–5 years of experience in payroll processing and HR administration
• Experience working with HRIS and payroll systems
• Strong knowledge of payroll practices, wage laws, and compliance requirements
• High attention to detail and strong organizational skills
• Ability to handle sensitive and confidential information
• Strong communication and customer service skills
• Proficient in Microsoft Office, especially Excel

Nice to Have

• Experience supporting multi-state or international payroll
• Payroll certification (CPP, PCP, or similar)
• Experience in a fast-paced/global organization
• Familiarity with benefits administration and employee lifecycle processes

Location / Work Model

• If located in the Sarasota area: Hybrid (2 days in office)
• Otherwise: Remote