Office Assistant

Role Overview

Office Assistant (Remote) You’ll support daily operations for clients and internal teams, with a strong emphasis on communication, bookkeeping/admin tasks, and reporting support.

Responsibilities

• Answer phones and respond to emails.
• Perform entry-level bookkeeping tasks:
  • Record expenses
  • Organize receipts
  • Maintain transaction records
• Help resolve billing issues for clients and internal team members.
• Provide account access, usage reports, and support ad hoc requests.
• Support quality assurance checks for internal and client-facing reporting.
• Organize new client contracts, create invoices, and process client payments.
• Maintain internal databases and complete data entry.
• Help with company gift ordering/distribution (2–3 times/year).
• Organize company events, competitions, and special projects.
• Manage holiday, time-off, and schedule variation calendars.

Requirements

• Willingness to learn, grow, and collaborate.
• Excellent verbal and written communication skills.
• High discretion, ethics, and trustworthiness.
• Intermediate spreadsheet skills (preferred).
• Experience with bookkeeping/financial record keeping (preferred).
• Preferred tools/experience: Google Sheets or Excel, QuickBooks Online, G-Suite.
• Availability: 40 hours/week, 9:00am–6:00pm PST.
• Reliable remote setup (fast computer, quality internet, camera, microphone, speakers).

Nice to Haves

• Experience in bookkeeping/financial record keeping.
• Familiarity with QuickBooks Online and G-Suite.
• Ability to challenge existing methods and suggest improvements.

Location / Work Policy

• Worldwide applicants welcome; role is remote.
• Must be available for PST hours.