Fractional HR Manager (Remote)

Role Overview

Malama Health is seeking a hands-on Fractional HR Manager to own HR operations across a multi-entity healthcare structure. This is a go-to, detail-oriented role focused on payroll accuracy, benefits administration, compliance, and HR/payroll systems, with real ownership of building repeatable processes.

Responsibilities

Payroll & Systems Administration

• Administer HR/payroll platform Rippling across all entities (including access management and evaluating add-on services)
• Set up and correct payroll deductions to ensure proper tax treatment
• Manage payroll processing in partnership with vendors

Benefits Administration

• Administer employee health benefits via SimplyInsured (or similar), including eligibility, enrollment, and stipend alternatives
• Ensure payroll and benefits systems are connected correctly and deductions align with different entity contribution structures

Compliance & Multi-State Employment

• Handle state registrations (e.g., SUI, EDD) as the company expands into new states
• Resolve compliance issues/claims (e.g., disability claims, unemployment filings), coordinating with legal counsel and vendors as needed
• Maintain accurate, up-to-date records of logins, filings, and documentation
• Partner with outside legal counsel and accounting/tax firms on employment compliance matters

Time & Attendance / Wage & Hour

• Train managers and employees on hourly reporting requirements, including for salaried non-exempt staff
• Ensure meal/rest break compliance
• Help systematize hour-reporting deadlines and reduce off-cycle payroll runs
• Support adoption of expense reimbursement policies and processes

HR Operations & Employee Experience

• Maintain employee files, offer letters, and contracts (W-2 and 1099)
• Serve as a point of contact for an HR inbox, including state agency communications
• Coordinate and participate in People-related communications (e.g., Slack)
• Coordinate payroll cycles with finance/ops stakeholders

Requirements

• 5+ years of HR/People Operations experience
• Experience with payroll administration and multi-state compliance (preferred)
• Comfortable operating independently and prioritizing across an ambiguous, varied workload
• Strong communicator able to work cross-functionally with founders, finance, and outside counsel
• Detail-oriented with a bias toward building clean, repeatable processes

Preferred Qualifications

• Experience with Rippling or similar HRIS/payroll platforms
• Familiarity with MSO/PC (medical services organization / professional corporation) structures

Engagement & Location

• Fractional: 10–20 hours/week, with potential to transition to full-time
• Remote (US) with flexible scheduling

Compensation

• $80–120/hour, commensurate with experience