Finance Manager

Role Overview

Finance Manager overseeing ACAP’s fiscal health, including bookkeeping, grant compliance, forecasting, budgeting, and financial reporting for the business accelerator and farmer funding programs (including BAAR).

The Finance Manager reports directly to the CEO and coordinates closely day-to-day with the COO, Executive Assistant, and program team. Financial materials are prepared by the Finance Manager but subject to CEO final review and, as appropriate, Board submission.

Responsibilities

Financial Management

• Oversee bookkeeping, payroll, invoicing, and contract/producer payment disbursements, including reimbursement processing
• Maintain an up-to-date, detailed ledger and records in QuickBooks
• Oversee accounts receivable/payable and maintain audit compliance
• Direct organizational budgets and monitor daily cash flow
• Work with the COO to ensure project expenditures are recorded in accordance with GAAP and to produce reports for CEO review
• Collaborate with the COO to formalize processes for accounts payable, expense reconciliation, bank reconciliations, and credit card statements
• Support long-term financial planning in collaboration with the fundraising team
• Reconcile financial records against the program database with the CDO

Federal & Grant Compliance

• Support execution of grants and private funding, ensuring compliance with agency requirements (including USDA and Appalachian Regional Commission)
• Ensure compliance with OMB Uniform Guidance (2 CFR 200) (allowability, allocability, and reasonableness)
• Coordinate with the COO on grant financial requirements, including transition from a current contract accountant, with compliance reports prepared for CEO review
• Enforce internal controls and ensure financial operations adhere to local, state, and federal regulations
• Maintain documentation and internal controls to withstand federal monitoring and audits

Financial Reporting

• Prepare financial statements, business activity reports, and forecasts for executive meetings
• Produce semi-annual and quarterly grant expenditure and cost-share reports (in coordination with COO; subject to CEO review)
• Provide documentation for annual external audits
• Develop annual budgets and five-year projections for Board approval in collaboration with CEO/COO