Finance Manager

Role Overview

The Finance Manager oversees ACAP’s fiscal health, including bookkeeping, grant and federal compliance, budgeting, cash flow forecasting, and financial reporting across the organization—particularly the business accelerator and the Farmer Funding Program (including the BAAR program).

Responsibilities

Financial Management

• Oversee bookkeeping, payroll, invoicing, and contract/producer payment disbursements and reimbursements
• Maintain an up-to-date, detailed ledger and financial records in QuickBooks
• Manage accounts receivable/payable and ensure audit compliance
• Direct organizational budgets and monitor daily cash flow
• Partner with the COO to ensure project expenditures and recording comply with GAAP, with reports prepared for CEO review
• Collaborate with the COO to formalize processes for accounts payable, expense reconciliation, bank reconciliations, and credit card statements
• Support long-term financial planning with the fundraising team
• Reconcile financial records against the program database with the CDO

Federal & Grant Compliance

• Support execution of grants and private funding while ensuring compliance with funder requirements (including USDA and Appalachian Regional Commission)
• Ensure compliance with OMB Uniform Guidance (2 CFR 200) (allowability, allocability, reasonableness of costs)
• Coordinate grant financial requirements, including managing the transition from a current contract accountant; prepare compliance reports for CEO review
• Enforce internal controls and ensure financial operations comply with local, state, and federal regulations
• Maintain documentation and internal controls to withstand federal monitoring and audits

Financial Reporting

• Prepare accurate financial statements, business activity reports, and forecasts for executive meetings
• Support semi-annual and quarterly grant reporting on expenditures, cost-share amounts/sources, and supporting documentation (in coordination with the COO; subject to CEO review)
• Provide materials and documentation for the annual external audit
• Work with the CEO and COO to develop the annual budget and five-year projections for Board approval