Finance Manager

Role: Finance Manager

The Finance Manager oversees ACAP’s fiscal health, including day-to-day financial operations, grant and federal compliance, budgeting, forecasting, and board-ready reporting. The role reports directly to the CEO and partners closely with the COO and program team to ensure accurate financial management for audits and grant requirements.

Responsibilities

Financial Management

• Oversee bookkeeping, payroll, invoicing, contracts, and producer payment disbursements and reimbursements
• Maintain an up-to-date, detailed ledger and financial records in QuickBooks
• Manage accounts receivable/payable and ensure audit compliance
• Direct organizational budgets and monitor daily cash flow
• Work with the COO to ensure project expenditures and accounting comply with GAAP; prepare reports for CEO review
• Partner with the COO to formalize processes for accounts payable, expense reconciliation, bank reconciliations, and credit card statements
• Support long-term financial planning with the fundraising team
• Reconcile financial records with the program database in collaboration with the CDO

Federal & Grant Compliance

• Support execution of grants and private funding while complying with grant agency requirements (including USDA and Appalachian Regional Commission)
• Ensure compliance with OMB Uniform Guidance (2 CFR 200) (allowability, allocability, reasonableness)
• Coordinate with the COO on grant financial requirements, including transition from the current contract accountant; prepare compliance reports for CEO review
• Enforce internal controls and ensure adherence to local, state, and federal regulations
• Maintain documentation and internal controls to withstand federal monitoring and audits

Financial Reporting & Planning

• Prepare financial statements, business activity reports, and forecasts for executive meetings
• Produce semi-annual and quarterly grant financial reporting (expenditures, cost-share amounts and sources, supporting documentation) with COO coordination and CEO review
• Provide documentation for the annual external audit
• Collaborate with the CEO and COO to develop the annual budget and five-year projections for Board approval

Requirements

• Ability to manage bookkeeping, AR/AP, cash flow, budgets, and reimbursement and disbursement processes
• Experience ensuring compliance with federal grant requirements and audit readiness
• Familiarity with GAAP-based accounting and strong internal controls
• Ability to produce accurate financial reporting for executives, grants, and external audits

Nice-to-Haves

• Experience in social enterprise, business accelerators, and/or impact investing and blended capital models relevant to farmer funding and capital strategy