Executive Operations & Project Manager

Role Overview

Executive Operations & Project Manager (Independent Contractor, 1099) supporting the founders at Viva Wellness Drip. This role is not a traditional executive assistant position; you’ll bring structure to a fast-moving, entrepreneurial business and coordinate multiple initiatives across departments.

Location & Schedule

• Location: Los Angeles, CA (Hybrid)
• Hours: ~10 hours per week to start

Compensation

• $25–$35/hour (based on experience)

Key Responsibilities

Executive Operations

• Manage executive calendars, scheduling, and meeting coordination
• Organize weekly priorities and executive action items
• Track deadlines and ensure follow-through on initiatives
• Prepare meeting agendas and document action items
• Coordinate executive travel and logistics when needed
• Assist with executive correspondence and internal communications

Project Management

• Keep company projects organized and moving forward
• Coordinate timelines across multiple departments
• Follow up with vendors, contractors, partners, and internal team members
• Support launches of new services, programs, and business initiatives
• Identify operational bottlenecks and recommend solutions
• Ensure projects are completed accurately and on schedule

Business Operations

• Organize company files, documents, and internal systems
• Maintain and update Standard Operating Procedures (SOPs)
• Assist with contractor onboarding and related administrative processes
• Improve operational workflows and efficiencies
• Coordinate communication between departments
• Support day-to-day administrative and operational needs

Cross-Functional Support

Coordinate with teams including:

• Business Development, Marketing, Operations
• Clinical Services, Dispatch & Wellness Coordinators
• Inventory Management, Events & Corporate Wellness

Requirements

• Minimum 3 years of experience supporting executives/founders/leadership teams
• Strong project management and organizational skills
• Excellent written and verbal communication
• Exceptional attention to detail
• Ability to prioritize multiple projects simultaneously
• High professionalism and discretion