Customs Compliance Analyst

Customs Compliance Analyst (Specialist)

Employment type: Contract (9 months) with possible FTE conversion

Overview

Supports day-to-day operational integrity of the company’s US and Canadian import/export compliance program. Ensures accurate, timely data entry and reconciliation across brokerage, carrier, and government portals, maintains classification and recordkeeping systems, and flags exceptions for review.

Responsibilities

Entry packet and data management

• Request entry packets from brokers
• Save, maintain, and markup entry packets; upload to outside counsel’s website
• Analyze entry packets and validate key fields (part #, quantity, country of origin, shipper, commercial invoice number/values, etc.) and update outside counsel spreadsheets
• Provide weekly output statistics and support weekly project team discussions
• Support weekly meetings with reporting on the status of ongoing sampling

US Imports support

• Record daily shipment info from pre-alerts and inbound reports
• Monitor exceptions and daily holds
• Monitor and maintain ISF filing information for ocean shipments
• Update brokerage billing information via broker portals
• Perform track-and-trace research as needed

Duty accruals / payments (US)

• Record entry information from broker portals; validate against PPNDA (ACE) portal reporting
• Add daily and monthly statement information
• Reconcile information twice a month

US Exports support

• Record export information from correspondence among order team, warehouse, carriers, broker export team, and Canadian broker
• Update shipping information

Canadian Imports support

• Record shipment information from carrier and Canadian broker reporting; validate against PPNDA (CARM)
• Monitor exceptions
• Update brokerage billing information
• Perform track-and-trace research as needed

Duty / GST accruals / payments (Canada)

• Record release information from broker reporting and correspondence; validate against CARM
• Add billing information

Classification database & recordkeeping

• Support determination of correct customs classification
• Maintain Section 232 tariff information using available reporting and factory correspondence
• Maintain the OGA/PGA database and record classification updates
• Rename and file shipping and entry documents (invoices, bills of lading, arrival notices, delivery orders, PODs)
• Download, rename, and file US entry documents and export declarations where applicable
• Manage Canadian import documentation (release declarations, entry packets, brokerage billing records)
• Manage classification documentation (classification declarations, FDA letters, and other OGA/PGA declarations)

Ancillary

• Help develop and maintain SOPs and desk procedures
• Support periodic classification database reviews
• Assist with customs compliance gap analysis

Required Qualifications

• Demonstrated accuracy and attention to detail in high-volume data entry
• Strong reading comprehension; ability to extract accurate data from emails and portals/reports in multiple formats
• Strong organizational discipline across multiple concurrent workstreams

Preferred Qualifications

• Licensed Customs Broker (preferred but not required)
• Bachelor’s degree or equivalent experience in a related field