About the role

Role overview

The Chief of Staff & Director of Special Projects is a high-leverage, high-trust role supporting the CEO as a closest thought partner and force multiplier. You’ll run the CEO’s office, own executive communications and marketing, serve as a proxy in high-stakes relationships, and lead ambiguous special projects that don’t fit neatly into existing teams.

Responsibilities

Office of the CEO (Management)

Coordinate the CEO’s focus and priorities in line with organizational needs
Support strategic external communications: triage inbound messages, draft responses, and ensure timely follow-up
Field and triage meeting requests for the CEO; take meetings independently when appropriate and prepare materials for high-stakes engagements
Act as a proxy for the CEO in decision-making and follow-ups; own next steps so nothing falls through the cracks
Partner with the CEO’s EA on scheduling, travel, expenses, and inbox management to maximize relationship-building

Communications & Marketing

Lead and own executive communications for the CEO
Develop and steward thought leadership content across Substack, LinkedIn, and other channels; also support the organization’s podcast
Own CEO/executive media relations; coordinate with the Comms Lead on journalist responses and proactive engagement
Support development of presentations and workshop facilitation materials so the CEO is prepared and polished

Special projects

Lead ambiguous, cross-functional special projects that span multiple stakeholders/teams
Move from half-formed ideas to shipped outcomes without waiting for step-by-step direction

Requirements

Strong judgment and discretion for sensitive situations
Ability to work effectively with ambiguity and drive outcomes independently
Excellent written communication with the ability to write in another leader’s voice
Comfort operating in a remote environment and working on a flexible schedule
Ability to travel up to 40% within the U.S.

Nice-to-haves

Preference for candidates able to work PST hours

About Swooped

Swooped is a 501(c)(3) non-profit focused on creating equitable educational experiences that build AI literacy. The organization teaches students—especially those disproportionately impacted by AI and automation—with the conceptual knowledge and skills to thrive as future workers, creators, consumers, and citizens.

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