About the role

Role Overview

Chief of Staff & Director of Special Projects for the CEO of a mission-driven 501(c)(3) non-profit. This is a high-leverage, high-trust role designed to be the CEO’s closest thought partner and force multiplier—sharpening the CEO’s voice, extending their reach, and owning key work across the organization.

Responsibilities

Office of the CEO / Management

Run the CEO’s office: coordinate the CEO’s focus and priorities aligned with organizational needs
Provide strategic external communications support (triage inbound communications, draft responses, ensure timely follow-up)
Field and triage meeting requests; take meetings independently where appropriate; prepare briefings and materials for high-stakes engagements
Act as a proxy for the CEO in decision-making and follow-ups; own next steps and ensure nothing falls through the cracks
Partner with the CEO’s EA on scheduling, travel, expenses, and inbox management; optimize travel time for relationship-building across partners, program teams, and funders

Communications & Marketing

Lead and own executive communications for the CEO
Develop and steward thought leadership content via Substack, LinkedIn, and other channels
Lead and own the organization’s podcast
Own CEO/executive media relations and coordinate with relevant stakeholders (content, interviews, and coverage)

Special Projects

Lead ambiguous, high-impact special projects that don’t fit neatly within a single team
Move from half-formed ideas to shipped results with comfort in ambiguity

Requirements

Strong communicator who can write with range and precision, including the ability to write in another leader’s voice
Excellent judgment and discretion for sensitive situations
Ability to read people, rooms, and stakeholders accurately
Comfortable operating in ambiguity and driving outcomes end-to-end
Ability to work remotely efficiently

Preferred / Practical Notes

Flexible remote schedule across the U.S.; preference for PST hours
Up to 40% travel within the U.S.
Start as soon as possible after offer (with some flexibility)

Compensation & Benefits

$150,000–$175,000 baseline depending on experience
Comprehensive benefits: health/dental/vision, life insurance, short- and long-term disability, flexible work hours/location, flexible PTO, paid parental leave
Annual stipend for home office expenses and professional development
401k match of 4% vested immediately

About Swooped

Swooped is a talent platform focused on connecting people with opportunities. The posting is for a high-impact role within a growing 501(c)(3) non-profit that develops equitable educational experiences and promotes AI literacy for learners everywhere, especially those disproportionately impacted by AI and automation.

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