Assistant Account Payable

Role Overview

The Accounts Payable Assistant (Assistant Account Payable) will support the Accounts Payable function by processing invoices, maintaining AP records, and providing office support under the Director of Finance & Operations. The role may require occasional on-site presence.

Key Responsibilities

Administrative Duties

• Provide office support including filing, data retention, and mail handling
• Maintain accounting files as needed
• Follow company policies in conducting business

Accounts Payable Duties

• Receive and log invoices
• Stamp, code, and route invoices for approval, then enter them into accounting software
• Print, mail, and file checks for multiple properties
• Resolve vendor issues such as past-due balances and misapplied payments
• Generate reports and financial statements as assigned

Requirements

• High school diploma or equivalent
• Basic understanding of accounting fundamentals or ~1 year of accounting experience
• Excellent computer skills, especially Microsoft Excel, Word, and Outlook
• Strong data entry ability (10-key experience)
• High accuracy, attention to detail, and ability to follow through
• Professional written and oral communication skills
• Prompt and consistent attendance
• Ability to maintain confidential information

Nice to Have

• Experience with Yardi or other accounting software