Analyst, Financial Operations (AP)

Role Overview

The Analyst, Financial Operations (AP) is a key member of the Financial Operations team, supporting accurate, timely, and compliant financial operations across Accounts Payable (AP) and related processes including Accounts Receivable (AR), billing, cash application, payment tracking, reconciliations, reporting, and operational accounting support.

Responsibilities

Transaction Processing / Core Functional Work

• Perform day-to-day AP/AR and billing-related tasks (e.g., vendor bill preparation, invoice processing, payment support, collections follow-up, and other assigned Financial Operations duties).

Reconciliations, Reporting & Close Support

• Support basic reconciliations and month-end close activities.
• Update reporting, perform account research, assist with accruals, track invoice status, and maintain customer/vendor account documentation.

Issue Resolution & Stakeholder Support

• Respond to routine internal/external inquiries.
• Research and follow up on basic discrepancies or missing information; escalate issues appropriately.

Process Improvement / Team Support / Additional Duties

• Support small process improvements and team backup.
• Assist with training support, system testing, and special projects as needed.

Requirements

• Understand core AP and AR processes (vendor bills, customer invoices, billing support, payment tracking, cash application, reconciliations, and aging review).
• Basic understanding of how AP/AR support financial reporting, cash flow visibility, month-end close, and audit readiness.
• Ability to prepare/review vendor bills, customer invoices, sponsor billing, and payment records; ensure transactions are accurate, complete, and properly supported.
• Identify basic discrepancies in invoices/billing/payment/account records and escalate as needed.
• Strong attention to detail, ability to follow procedures and internal controls, and maintain financial data integrity.

Nice-to-Haves

• Experience supporting operational accounting and invoice status tracking.
• Familiarity with cross-functional coordination across Finance, Accounting, Clinical Operations, Project Management, Procurement, Delivery, Vendors, and Customers.