Accounts Payable Specialist

Role Overview

As an Accounts Payable (AP) Specialist at Temporal, you’ll own full-cycle, high-volume AP operations for a growing, global organization. The role is built for someone who is highly organized, self-directed, and comfortable running the AP process smoothly without needing constant prompting.

What You’ll Do

• Full-Cycle AP Operations

  • Own end-to-end invoice processing in Bill.com: intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire.
  • Reconcile vendor statements monthly; resolve discrepancies, duplicate payments, and open credits.
  • Manage scheduled payment runs ensuring payments are authorized, documented, and recorded in Rillet (GL system of record).
  • Prepare and manage 1099 compliance: maintain W-9s/TIN documentation, produce 1099-NEC and 1099-MISC filings, and respond to IRS notices.
  • Process invoices across multiple legal entities (international subsidiaries): apply correct entity/currency/intercompany treatment.
  • Support month-end close with prepaid schedule tracking and AP accrual entries; flag unprocessed invoices and ensure books reflect true obligations.

• Vendor Management

  • Onboard vendors end-to-end (collect W-9s and banking info; set up vendor records in Bill.com; verify payment details before disbursement).
  • Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit for inactive/duplicate vendors.
  • Serve as the primary contact for vendor payment questions; respond promptly and escalate disputes/discrepancies.
  • Monitor and triage the AP inbox so no invoices/statements/vendor correspondence are missed.

• T&E and Expense Management

  • Administer employee expense reimbursements in Navan: review for policy compliance, coding accuracy, and receipt requirements; approve or flag exceptions.
  • Coordinate corporate card administration with Finance and HR: issuance/termination, policy-based spend monitoring, and monthly reconciliation.
  • Identify recurring expense policy/process issues and propose improvements to the Senior Accounting Manager.
  • Produce monthly T&E reporting and variance analysis for department heads and Finance leadership.

• Month-End Close

  • Prepare and post AP accrual journal entries in Rillet.

Requirements

• Deep familiarity with AP operations including invoice processing, PO matching, approval routing, payment execution, and vendor reconciliation.
• Experience handling vendor onboarding and maintaining accurate vendor/tax documentation (e.g., W-9/TIN).
• Ability to manage month-end close activities, accruals, and ensure books reflect obligations.
• Strong organization and self-direction in a fast-moving, high-accountability environment.

Nice-to-Haves

• Experience using Bill.com, Navan, and an accounting system similar to Rillet.
• Experience supporting 1099 preparation and responding to IRS notices.
• Experience processing multi-entity / multi-currency AP transactions.