Accounting Associate

Accounting Associate (Finance Team)

Reporting to the Finance Director, the Accounting Associate supports day-to-day accounting operations and ensures transactions are recorded accurately and on time.

Responsibilities

• Accounts Receivable (A/R)
  • Invoice clients daily and monthly
  • Monitor and report on payment status; post payments upon receipt
  • Record and reconcile non-electronic deposits
  • Drive collection via reminders and escalation for nonpayment
  • Research billing questions and resolve discrepancies
• Accounts Payable (A/P)
  • Onboard new vendors into Ramp
  • Review invoices for approvals and general ledger coding
  • Maintain vendor records and resolve vendor inquiries
  • Reconcile vendor statements and research discrepancies
  • Monitor outstanding payables and ensure timely payments
  • Submit 1099s to the IRS timely and accurately
• Payroll & General Accounting
  • Post payroll reports to the general ledger, including allocation by class
  • Support month-end close by reconciling bank and credit card accounts and preparing journal entries
  • Maintain the general ledger for revenue, expenditures, and paid media spend
  • Monitor an accounting/finance email inbox and respond/escalate issues
  • Prepare financial information for reporting and tax filings
  • Collaborate on the annual budget creation and tracking
  • Update fiscal policies and procedures
  • Reconcile paid media balances and prepare refund requests
• Other
  • Conduct transaction research
  • Support ad hoc financial reporting
  • Identify process improvements to increase accounting efficiency

Requirements

• Highly organized with strong attention to detail and precision
• Ability to handle confidential/sensitive information professionally
• Excellent written and verbal communication skills
• Demonstrated ability to work independently
• Strong prioritization and deadline management
• Experience in a startup/growth environment preferred

Work Arrangement

• Remote, full-time
• Occasional travel for in-person events and workshops
• May require work outside standard business hours (e.g., board meetings/events)